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Accounts payable automation

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Streamline your accounts payable processes with Open Bee

Automate every phase of vendor invoice processing; from reception of the original document to the creation of an accounting book entry.

Time and cost savings, streamlined, accurate processing, easy acces to data, real-time monitoring and greater control… the benefits of managing vendor invoices are numerous.

Combine document capture and advanced imaging technology

with workflow capabilities to empower your finance department

  • Multi-channel Capture: both paper and emailed invoices are seamlessly captured
  • Intelligent recognition:  OCR, Semantic analysis and deep learning software examine invoices, capturing all relevant data, including line items
  • Financial ERP integration: Direct integration with the ERP system via either formatted output files or dedicated connectors.
  • Approval Workflow: Invoices are gathered into a workflow, and automatically sent to managers to review and approve.
  • Automatic linking: Purchase orders, supplier invoices, and delivery orders are automatically matched by the software to ease the approval process
  • Archive: Invoice images and corresponding audit trail transactions are recorded within the legal preservation document management system


Achieve faster, more precise invoice processing

  • Eliminate manual keying in of Information and associated errors
  • Reduce process cycle times by more than 70 percent
  • Save significant amount of money in operational costs (Cost per invoice reduced by 60%)
  • Enjoy a Return On Investment realized in 3 to 6 months
  • Gain increased visibility into processes thanks to a full audit trail and real-time information
  • Eliminate duplicate payments
  • Reduce paper dependency

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DMS – Document Management System

What invoice matching exactly means?

2-way match in the accounting jargon is the reconciliation process of an incoming invoice (paper or electronic) with its purchase order stored in the ERP-system in terms of quantity and price.

Open Bee offers an automated invoice processing solution that brings end-to-end automation to your accounts payable processes. It utilizes an industry-leading AI-based capture and recognition engine, which combines machine and deep learning algorithms with semantic analysis. This solution is integrated with our document management system to streamline your invoice processing, approval workflows, and provide unmatched insight into every step of your invoicing process.

Accounts payable automation offers several benefits, including:

  • Reduction of processing time and paperwork,
  • Elimination of manual data-entry, minimizing human error,
  • Improved internal controls through the ability to track the accounts payable process,
  • Accelerated invoice approval,
  • Encouragement of early payments,
  • Centralized archiving of all invoices and orders.

The solution is designed to recognize and automate the data extraction and classification of all types of structured and semi-structured documents. This means that regardless of the nature or complexity of your document, its recognition is automatically improved, leading to optimized processing.

Implementing accounts payable automation offers numerous advantages for your organization. By streamlining and automating the processing of vendor invoices, you can unlock significant time and cost savings. Automated systems provide accurate and efficient invoice processing, easy access to data, real-time monitoring, and enhanced control over financial operations. Manual accounts payable processes have challenges such as lengthy processing times and high error rates, while automation reduces the risk of mistakes, document losses, and payment delays. It also eliminates ongoing costs associated with manual filing and storage, allowing your accounting team to focus on major financial projects and more value-added tasks.

Open Bee’s Accounts Payable Automation module seamlessly integrates with other Open Bee modules, providing a cohesive and comprehensive digital transformation solution. By leveraging Open Bee’s modular building blocks architecture, organizations can select and activate the modules that best align with their specific business requirements.
– Discover all the possibilities of Open Bee DMS

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