Work securely with anyone
Collaborate in a simple and secure way
Create secure private work spaces and share your information easily, inside and outside your organization.
Work Smarter, Faster and in a secured manner
- I create my digital workspace (Sphere) in seconds
- I invite my internal or external business contacts to join my Sphere
- I set the security level and permissions of each of my contacts
- I publish content and notify people in real time
- I assign tasks and accelerate document approval
- I am in control thanks to real-time monitoring
Features
Create secure, private workspaces in seconds and collaborate with anyone inside or outside of your organization.
- Start collaborating
- Open as many private Digital work space (Sphere) as you want
- Invite anyone inside or outside the organization to collaborate
- Define specific access rights for each of your contact and enable (or not) permission to :
- View Download & print
Share
Manage Watermark
- View Download & print
- Publish content
- Simply drag and drop one or more documents into your digital workplace, and they are available for anyone you have invited.
- Organize content in folder and subfolders
- Manage versions to make sure you share the latest available information
- Improve Mobile Productivity
- Install native apps on your iOS, Android Smartphones & Tablets.
- Use In built step-by-step wizard to set up your secured online workspace.
- View corporate files from any location.
- Send files or folders of any size or file type using secure links.
- Manage tasks on the go.
- Collaborate on documents
- Automatically notify your business contacts that documents have been published, modified…
- Simply right-click from within your digital workplace to share a document and start collaborating.
- Edit MS Office Documents in the Cloud
- Annotate PDF documents
- Assign Task to others and monitor completion in real time
- Create discussion thread on documents and capture conversation
- Keep your data safe and secure
- Encryption in Transit using HTTPS
- Files & folders encryption at Rest with AES-256
- 2FA Authentication
- Data Segregation: logical isolation to segregate each customer’s data from that of others
- Granular permissions (from view- and print-only or fully editable), Dynamic watermark
- External Sharing: Password protection + Expiration Policy
- In-depth capabilities to log and track user activity and file history, compliance reports
Use Cases
- Document co-editing, review, approval
- Projects
- Vendor Management
- Contracts and updates
- Due Diligence
- Case Management
- Legal Matters
- HR
- R&D projects
- Intellectual property
- M&A transactions
- Fundraising
- Investor Reporting
- Policy and Budget Submission
- Audits & Regulatory Reporting
- Executive Documents
- Board meetings reports
- Committee Documents
- RFP & Procurement Projects
- Confidential Matters
- ….
Regulatory compliance
Open Bee Sphere is certified and compliant with international standards
A question about our secure sharing sphere?
Useful Resources
Open Bee™ technologies combined with your MFP could help you boost your approval processes and reduce your reliance on paper…
Open Bee’s Accounts Payable solution automates every phase of supplier invoices processing, from the approval of the document to the creation of an accounting book entry in the ERP/business
With a proven expertise in paperless and workflows operations, we will help you digitizing your document related business processes to gain agility, visibility, scalability and profitability