Work securely with anyone
Collaborate in a simple and secure way
Create secure private work spaces and share your information easily, inside and outside your organization.
Work Smarter, Faster and in a secured manner
- I create my digital workspace (Sphere) in seconds
- I invite my internal or external business contacts to join my Sphere
- I set the security level and permissions of each of my contacts
- I publish content and notify people in real time
- I assign tasks and accelerate document approval
- I am in control thanks to real-time monitoring
Features
Create secure, private workspaces in seconds and collaborate with anyone inside or outside of your organization.
- Start collaborating
- Open as many private Digital work space (Sphere) as you want
- Invite anyone inside or outside the organization to collaborate
- Define specific access rights for each of your contact and enable (or not) permission to :
- View Download & print
Share
Manage Watermark
- View Download & print
- Publish content
- Simply drag and drop one or more documents into your digital workplace and they are available for anyone you have invited.
- Organize content in folder and subfolders
- Manage versions to make sure you share the latest available information
- Improve Mobile Productivity
- Install native apps on your iOS, Android Smartphones & Tablets.
- Use In built step-by-step wizard to set up your secured online workspace.
- View corporate files from any location.
- Send files or folders of any size or file type using secure links.
- Manage tasks on the go.
- Collaborate on documents
- Automatically notify your business contacts that documents have been published, modified…
- Simply right-click from within your digital workplace to share a document and start collaborating.
- Edit MS Office Documents in the Cloud
- Annotate PDF documents
- Assign Task to others and monitor completion in real time
- Create discussion thread on documents and capture conversation
- Keep your data safe and secure
- Encryption in Transit using HTTPS
- Files & folders encryption at Rest with AES-256
- 2FA Authentication
- Data Segregation: logical isolation to segregate each customer’s data from that of others
- Granular permissions (from view- and print-only or fully editable), Dynamic watermark
- External Sharing: Password protection + Expiration Policy
- In-depth capabilities to log and track user activity and file history, compliance reports
Use Cases
- Document co-editing, review, approval
- Projects
- Vendor Management
- Contracts and updates
- Due Diligence
- Case Management
- Legal Matters
- HR
- R&D projects
- Intellectual property
- M&A transactions
- Fundraising
- Investor Reporting
- Policy and Budget Submission
- Audits & Regulatory Reporting
- Executive Documents
- Board meetings reports
- Committee Documents
- RFP & Procurement Projects
- Confidential Matters
- ….
Regulatory compliance
Open Bee Sphere is certified and compliant with international standards
Useful Resources
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Catalogue: Make document management a breeze
With a proven expertise in paperless and workflows operations, we will help you digitizing your document related business processes to gain agility, visibility, scalability and profitability