Secure sharing Sphere

Work securely with anyone

Collaborate in a simple and secure way

Create secure private work spaces and share your information easily, inside and outside your organization.

DMS software Open Bee

Work Smarter, Faster and in a secured manner

  1. I create my digital workspace (Sphere) in seconds
  2. I invite my internal or external business contacts to join my Sphere
  3. I set the security level and permissions of each of my contacts
  4. I publish content and notify people in real time
  5. I assign tasks and accelerate document approval
  6. I am in control thanks to real-time monitoring

Features

Create secure, private workspaces in seconds and collaborate with anyone inside or outside of your organization.

  • Start collaborating

  • Open as many private Digital work space (Sphere) as you want
  • Invite anyone inside or outside the organization to collaborate
  • Define specific access rights for each of your contact and enable (or not) permission to :
    • View Download & print
      Share
      Manage Watermark
Directrice comptable Deezer
  • Publish content
  • Simply drag and drop one or more documents into your digital workplace and they are available for anyone you have invited.
  • Organize content in folder and subfolders
  • Manage versions to make sure you share the latest available information
  • Improve Mobile Productivity
  • Install native apps on your iOS, Android Smartphones & Tablets.
  • Use In built step-by-step wizard to set up your secured online workspace.
  • View corporate files from any location.
  • Send files or folders of any size or file type using secure links.
  • Manage tasks on the go.
  • Collaborate on documents
  • Automatically notify your business contacts that documents have been published, modified…
  • Simply right-click from within your digital workplace to share a document and start collaborating.
  • Edit MS Office Documents in the Cloud
  • Annotate PDF documents
  • Assign Task to others and monitor completion in real time
  • Create discussion thread on documents and capture conversation
  • Keep your data safe and secure
  • Encryption in Transit using HTTPS
  • Files & folders encryption at Rest with AES-256
  • 2FA Authentication
  • Data Segregation: logical isolation to segregate each customer’s data from that of others
  • Granular permissions (from view- and print-only or fully editable), Dynamic watermark
  • External Sharing: Password protection + Expiration Policy
  • In-depth capabilities to log and track user activity and file history, compliance reports

Use Cases

  • Document co-editing, review, approval
  • Projects
  • Vendor Management
  • Contracts and updates
  • Due Diligence
  • Case Management
  • Legal Matters
  • HR
  • R&D projects
  • Intellectual property
  • M&A transactions
  • Fundraising
  • Investor Reporting
  • Policy and Budget Submission
  • Audits & Regulatory Reporting
  • Executive Documents
  • Board meetings reports
  • Committee Documents
  • RFP & Procurement Projects
  • Confidential Matters
  • ….

Regulatory compliance

Open Bee Sphere is certified and compliant with international standards

Useful Resources