Payslips and HR files digitization
Simplify your HR document management
Perfectly adapted to the HR department’s digital requirements, the Open Bee solution allows you to streamline the distribution, approval, and archiving of all documents related to your employees.
Digitalize the management of all your HR documents
- Electronically allocate pay cheques to your employees in individual private and secure workspaces,
- Keep an electronic copy to meet legal requirements,
- Allow your employees to access their documents from anywhere, anytime,
- Keep all your employees’ HR documents (contracts, evaluations, letters, etc.) in an AFNOR (French national and International Organization for Standardization) certified electronic vault component,
- Get your documents requiring validations approved in a trice,
- Improve your agility with electronic forms, especially for managing timesheets, leave requests, job interviews, and evaluation reports,
- Never miss a deadline again thanks to the automatic reminder (especially for probation periods),
- Easily share any documents with your advisors and partners: employment lawyers, accountants, etc.
Involve your company
in an Eco-friendly approach
Reduce the time and costs
associated with printing
Strengthen your HR documents’ confidentiality
Obtain tangible benefits
- Significantly reduce the time and costs associated with printing, distribution, and filing of paper-based documents
- Eliminate your paper cabinets to switch to a 100% electronic storage
- Strengthen your HR documents’ confidentiality by managing accesses with different permission levels
- Involve your company in an eco-friendly approach by limiting paper printings
- Transform employees’ onboarding experience, get started with ready eform templates or personalize the onboarding experience to your preferences. Discover in our infographic our 3 best practices to get those great advantages in your company as well!
Do you need additional information or assistance?
Our experts as well as all of our certified partners are at your disposal to discuss your project in more detail. Do not hesitate to ask us for a study of your needs, a personalized demonstration or quite simply to discuss over a coffee!
Documentation
- Streamline your document approval right from your MFP
Open Bee™ technologies combined with your MFP could help you boost your approval processes and reduce your reliance on paper…
- DataSheet: Streamline your business processes
Build customised Workflows in minutes using the WYSIWYG drag and drop interface to interact with your business contacts and speed-up document communication, notification…
- Datasheet: Streamline your accounts payable processes
Open Bee’s Accounts Payable solution automates every phase of supplier invoices processing, from the approval of the document to the creation of an accounting book entry in the ERP/business
FAQ
HR document management
What are the main advantages of online pay stubs?
Online pay stubs offer several advantages: legal compliance, time savings, cost reduction, ease of document retrieval, and error reduction.
How are the pay stubs secured in the digital vault?
The Human Resources department prepares the pay stubs and compiles them into a single file. Once this step is completed, HR deposits the file into a vault for pay stubs. The Digital Vault then processes the file, automatically dividing it and securing the pay stubs (using timestamping, hashing, etc.). Finally, each pay stub is placed in the secure space of each employee. To conclude, a notification is sent to the employees to inform them that they can access the document.
What are the key features of the Open Bee DMS solution for payslips and HR files?
The Open Bee DMS solution offers advanced search and indexing features, allowing documents to be categorized and organized logically. It also facilitates collaboration and information sharing among different stakeholders involved in processes like offboarding. In terms of security and compliance, the DMS solution provides measures such as data encryption, two-factor authentication, and strict access controls, ensuring complete traceability and legal compliance for document retention.