File Sharing & Document Management for Accountants
Facilitate your financial processes
With the DMS software for accounting
Manual management of supplier invoices generates a certain number of inconveniences (lengthy data entry operations, approval times and time-consuming paper filing).
Accelerate Invoice processing with Open Bee
Find out how Open Bee™ Document Management Solutions enable you to process supplier invoices more rapidly and more reliably!
Document Management for Accountants
Simplified invoice approval
Optimize your workflows and track the progress of your accounting approval process in real-time. Through integration with your existing systems, Open Bee™ centralizes all your financial documents on a unified digital platform, making it easier to quickly approve invoices and reduce accounting delays.
Accelerated approval-to-pay process
Speed up your financial transaction cycle with the DMS. The solution allows you to significantly reduce waiting times before payment through an automated process that ensures quick and reliable invoice processing, improving your cash flow and supplier relationships.
Secure electronic archiving
Ensure the integrity and confidentiality of your accounting data with our secure archiving system. Open Bee™ provides a secure, regulation-compliant storage solution, allowing for long-term preservation of legal documents in an organized and accessible manner.
Simplify accounting: automate document recognition
Seamless Integration with cutting-edge technologies
Benefit from the latest automatic document recognition technologies, streamlining your accounting processes. Eliminate the tedious task of manually entering supplier invoice data into your accounting IT system. Our advanced recognition system ensures more accurate and efficient data input, saving you time and reducing the risk of errors.
Centralized document management
Experience the convenience of a centralized electronic repository for all your supplier documents. Say goodbye to scattered paperwork and welcome a unified digital solution. Easily store and retrieve documents in electronic form, providing instant access whenever you need them. This centralized approach enhances organization and accessibility, promoting a more efficient workflow.
Efficiently share your information with all your employees or external partners, such as accountants and auditors.
- No more manual entry
- Faster payment approval process
- Simplified invoice approval
Document Management for Accountants
Speed up invoice approval
Integrate your supplier invoices in an electronic approval workflow and ensure that they are approved within the set deadlines.
Steer your accounting business with a real-time overview of all invoices, displayed according to their status (pending processing, approved or refused).
Dynamically reconcile your supplier invoices and purchase orders, according to the criteria of your choice: supplier, amount, date, etc.
Reduce your processing costs!
Reduce the average processing cost of a supplier invoice by 60% with Open Bee™ technologies and do away with:
- Manual entry of accounting records
- Archiving and searching for documents in paper form
- Long approval times
Our Document Management for Accountants
Documentation
- Catalogue: Make document management a breeze
With a proven expertise in paperless and workflows operations, we will help you digitizing your document related business processes to gain agility, visibility, scalability and profitability
- Datasheet: Streamline your accounts payable processes
Open Bee’s Accounts Payable solution automates every phase of supplier invoices processing, from the approval of the document to the creation of an accounting book entry in the ERP/business
- Garnier-Thiebaut simplified invoice approval
IndustryA company specialised in the weaving, creation and commercialisation of household linen, products are marketed in over 80 countries.
The company employs 170 people, and our turnover is approximately 20 million euros a year.
They testify to our expertise
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The CFO tells us that he can now track invoices
Garnier-Thiebaud estimates a saving of more than 20 hours per week for its accounting department on document search and digitization tasks, thanks to the supplier invoice digitization solution offered by Open Bee™
FAQ : Document Management for Accountants
Why dematerialize supplier invoices with our DMS platform?
Dematerializing supplier invoices with Open Bee offers several key benefits. You can increase productivity by freeing up time for more valuable tasks, gain better insight and transparency through real-time dashboard reporting, reduce errors and financial risks, streamline approval processing for faster payments, access information instantly, and enhance data security. Embracing AP invoice automation unlocks productivity, accuracy, and efficiency in your accounts payable process.
How to streamline invoice management with Open Bee DMS?
The steps to implement invoice management with Open Bee DMS are as follows:
- Invoice injection: Begin by using Open Bee Scan Capture for the scanning and recognition of incoming invoices.
- Data verification: In Open Bee Scan Capture, review the captured data, including the invoice number, PO number, and pre-tax amount.
- 2-Way Matching: The system will automatically retrieve the associated purchase order from your accounting system and cross-reference the price and quantity in line-item details with the invoice. Ensure they match. If not, confirm purchase terms with the vendor or reach out to the supplier.
- Workflow creation: Electronically generate a workflow for submitting invoices for approval prior to payment.
- Approver notification: Approvers will promptly receive notifications, either via email or through their dashboard, regarding approval tasks.
How does Open Bee™ facilitate collaborative document management for accounting teams?
Open Bee™ provides a user-friendly interface that allows multiple users to access and work on documents simultaneously. With features such as real-time commenting, version control, and task assignment, accountants, auditors, and other team members can collaborate seamlessly to streamline financial processes.
Can DMS Open Bee accommodate customized workflows for specific accounting processes?
Yes, Open Bee™ offers a flexible workflow management system that allows users to create and customize workflows according to their specific accounting needs. Whether it’s invoice approval workflows, payment processing, or financial reporting, our platform can be tailored to match your unique business requirements.
How does Open Bee DMS integrate with existing accounting software?
Open Bee™ seamlessly integrates with a wide range of accounting software, ensuring a smooth transition from traditional paper-based systems to digital document management. The Open Bee DMS is compatible with popular accounting software, enabling users to enjoy a comprehensive suite of features that enhance overall accounting functionality.
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