The DMS software for Human Resources

The DMS software solution for your HR department

Digitalize HR files for a competitive workplace

The distribution to various departments of documents related to your employees (employment contracts, payslips, correspondence, etc.) or HR strategy (procedures, forms, etc.) can lead to a number of inconveniences.

Enhance the visibility, sharing, and processing of your HR-related information with Open Bee’s digital workspace. It enables you to access, share, collaborate, and validate all your work-related information.

DMS Software for Human Resources

Single point for the sharing of HR information

Centralize all your HR data in one place, making information sharing seamless across your entire team.

Increased productivity with fast searches

Boost productivity with fast and efficient searches, allowing you to find critical HR data in seconds.

Reduced processing times

Streamline your processes and reduce processing times, so you can focus on higher-value tasks and decision-making.

Centralize all of your HR information at a single point

Fill all documents exchanged with your employees, whatever their origin (HR IT system, email, Word, paper, etc.), in an organized tree structure made up of folders and sub-folders.
Set up an HR document portal to distribute all of your information (electronic payslips, in-house regulations, etc.) among your employees.
Protect yourself from obsolescence and the loss of documents!

Speed up document approval

Automating HR workflow for leave and expense approvals

Integrate requests for paid leave and expense account reimbursements in an electronic approval workflow and ensure that they are approved within the required time frame.
Steer your HR activities with a real-time overview of all documents, displayed according to their status (pending processing, approved or refused).
Do away with paper document flows and save time when communicating with your employees, whether they are office-based or geographically dispersed.

Optimize the visibility of HR information

Find each document filed in a matter of seconds with a powerful search engine.
Provide each employee with fast, simple and secure access to the latest versions of HR documents (address lists, procedures, paid leave request sheets, expense reports, etc.).
Access your information wherever you are with the mobile application.

Our software solutions for your HR department

Find out how Open Bee™ solutions can make your HR department more agile!

Get a demo

All employees receive their payslips in electronic format.
I am the Accounting and Human Resources Manager, and payslips used to be distributed physically in-house. We also chose to digitize the payslips to anticipate legal requirements[…] Today, I handle the entire payslip process from A to Z. I take care of the virtual printing from our HR ERP and then approve the distribution. Once a month, after closing payroll, I generate the file and send the electronic payslips to employees via the Open Bee™ solution.
Mylène GIAJ, Accounting & HR Manager, Int Air Médical
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Documentation

Catalogue: Make document management a breeze
With a proven expertise in paperless and workflows operations, we will help you digitizing your document related business processes to gain agility, visibility, scalability and profitability
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Form automation solution designed for human resources
Our e-Book right below to get free samples that Human Resources departments use most often! This is a first of a series, in the following weeks we will talk about electronic forms in various vertical markets …
Download
DataSheet: Streamline your business processes
Build customised Workflows in minutes using the WYSIWYG drag and drop interface to interact with your business contacts and speed-up document communication, notification…
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Frequently Asked Questions
Software for Human Resources

How to simplify your new hire’s onboarding process?

With a powerful HR onboarding software solution, such as Open Bee, HR departments can significantly reduce time-consuming paperwork. They can focus on more added-value tasks of the new hire’s onboarding process instead of spending more and more time and money on administrative tasks.

Why should you work on your onboarding program?

To successfully manage your employee onboarding experience: When you are warmly welcomed in a new company, you will be more enthusiastic and involved into your work. Why? Because we all want to think we are important and useful, and when it is the case, we become even more useful (and so productive).

What are the capabilities of the read-only user profile in the Open Bee Document management system for Human Resources?

The read-only user profile in the Open Bee Document management system provides the following capabilities:

View, download, and print accessible documents.
Validate workflow tasks.
Fill e-Forms.

This user role is suitable for employees in any department, be it Sales, Technical, or Human Resources. It offers a comprehensive view of the folder and subfolder structure within the system. While employees who generate information may require full access, the read-only profile is sufficient for most users.

If you want to learn more details about our new read-only user profile, please refer to our fact sheet below.

How can digital transformation benefit HR departments in the transportation industry in terms of document management?

Digital transformation offers significant advantages to HR departments in the transportation industry. It enables the processing of information electronically, including communication, data retention, and file archiving. This transformation is no longer optional, but necessary to enhance efficiency and streamline departmental tasks. By embracing digital technologies, you can save time, reduce paper consumption, eliminate printing and storage costs, and minimize postage fees. Furthermore, it ensures compliance with legal requirements, reducing the risk of non-compliance penalties.

How can Open Bee’s DMS platform contribute to ensuring satisfied employees?

Open Bee’s DMS platform, equipped with features like electronic forms and collaborative workspaces, enables easy communication and streamlined processes for employees. The mobile forms simplify the way employees work, allowing them to efficiently submit their tasks and thereby enhancing overall work quality. Additionally, the platform facilitates effective communication among team members and different departments, fostering a conducive work environment that promotes employee satisfaction.

Also to be discovered

The DMS software solution for accounting sector: Dematerializing and accelerating the processing time of suppliers is one of our solutions.
In marketing and communication: each project requires an optimized follow-up and distribution of the produced documents to the concerned collaborators.
DMS software solutions for Technical Services: Technicians working in the field need agility by collaborating on mobile applications with sedentary teams.
The DMS software solution for Secretarial work: Find out how the DMS Open Bee™ can make the daily management of your documents faster and easier!
Software for Research & Development: How to make an efficient digital workplace?
Store and manage all your Sales team’s content with our tools: Enhance the visibility, sharing and management of your sales information with Sales DMS.
DMS Software solution for Purchasing. Dematerialize your procurement processes!
Give digital transformation a human dimension: Our DMS (document management solution) platform allows your teams to free themselves from the constraints of handling documents to focus more on the human and strategic values of a team.