A new user profile for your Open Bee DMS solution
DMS are getting more and more popular in business organizations, over the last years it became the first tool to manage digitalization. But if you are a part of a large organization, you can easily guess how expensive a hundred user licenses can be. Thanks to our new read-only user profile, which represents about 20% of a standard user price, you can now provide all your workforce at the lowest cost.
Spread the use of Open Bee DMS throughout your company
What is the new read-only user profile for?
Firstly, it was developed to extend existing user roles in the solution for a greater sharing of content within your company.
Secondly, we know that it could be quite troublesome to pay full price for standard users, whereas most of your workforce only need periodically access to view documents. 5 time cheaper than standard user, our new read-only user that is available both on premise and in the cloud, will enable you to operate your Open Bee platform more efficiently while savings costs on software licenses.
Assign the right user role to the right co-worker
Whatever your department is, Sales, Technical or Human Resources, the read-only user is the perfect user type in comparison to standard and guest users. It allows internal employees to browse all the folders and subfolders structure of your Open Bee Document management system.
When an employee who produce information will surely need full access to your Open Bee solution, read-only profile will be sufficient for most of your workforce.
Actually, the read-only user can solely:
- View, download, and print accessible documents
- Validate workflow tasks
- Fill e-Forms
Want to discover all interesting facts about our new read-only user profile? Check out our fact sheet below.
A new feature of the DMS software solution Open Bee
What will you find in this fact sheet?
- Read-only user’s key features and differences from other user types
- A summary table of all features for each user type
- Main use cases of the read-only user
The read-only user is a new user type of the Open Bee collaborative platform. It complements the standard user and guest user.
Exploring additional features of Open Bee
In addition to its standard functionalities, Open Bee Document Management System (DMS) offers a range of features designed to enhance user experience and streamline document management within your organization. While the new read-only user profile has already been highlighted as a cost-effective option, there are several other notable features that make Open Bee DMS a versatile solution for businesses.
- Version control
Open Bee DMS provides robust version control features, ensuring that your documents remain organized and up-to-date. With version control, you can track changes made to documents, compare different versions, and easily roll back to previous iterations if needed. This feature is invaluable for teams collaborating on documents, as it minimizes the risk of errors and confusion.
- Document search and retrieval
Efficient document retrieval is crucial for productivity. Open Bee DMS offers powerful search capabilities, allowing users to quickly locate the documents they need. Whether you’re searching by keywords, metadata, or content, the system’s advanced search functionality ensures that you can access the right information in seconds.
- Workflow automation
Automating business processes is a key advantage of Open Bee DMS. The system enables you to create custom workflows tailored to your organization’s specific needs. Whether it’s for document approval, invoicing, or any other process, automation reduces manual tasks, increases efficiency, and minimizes errors.
- Document search and retrieval
Open Bee DMS offers powerful search capabilities, allowing users to quickly locate the documents they need. Whether you’re searching by keywords, metadata, or content, the system’s advanced search functionality ensures that you can access the right information in seconds.
Release Note Open Bee Portal 6.13:
Version 6.13 of the DMS Open Bee has enriched the Open Bee platform with new features and modules. Users can now benefit from it to take full advantage of Open Bee technologies and know-how.