Digitize and streamline your forms processes
Expend the use of electronic forms and get rid of paper to increase productivity.
Boost efficiency by switching your paper forms to an electronic format
- Create your forms in a simple and quick way thanks to the drag/drop mode, via an intuitive designed platform,
- Integrate any types of fields (list, table, checkbox, signature, …) and customize your templates in line with your corporate design,
- Broadcast your e-forms instantly to your mobile and sedentary workforce, for an easy and quick fill-in,
- Simplify data collection on the spot thanks to a dedicated mobile application, available on both iOS and Android,
- Streamline approval and handling processes thanks to our automated workflow engine,
- Centralize all completed e-forms and ease their analysis.
Get rid of paper and boost your decision-making
- Provide all your departments (Purchase, HR, Quality, Technical, …) with an innovative solution to significantly reduce time-consuming tasks and extra costs related to paper form management,
- Speed-up data collection, analysis, and any other captured information’s processes,
- Improve your mobile team’s agility
Top use cases for your departments
- Finance: purchase requests, order forms, expense reports, …
- Human Resources: job interviews, evaluations, leave requests, …
- Technical: installation records, intervention reports, statements, …
- Quality: control sheets, security inspection reports, …
- Marketing: satisfaction and other surveys, ready for prints, …
Find out how to optimize e-forms’ management by associating it with the approval workflow module.
A question about our electronic form feature?
Build customised Workflows in minutes using the WYSIWYG drag and drop interface to interact with your business contacts and speed-up document communication, notification…
- Pilardiere Group set up a new customer relation portalIndustry
With the implementation of Open BeeTM, this group has significantly reduced all printing and postage costs, such as the administrative processing of invoices’ sending costs.
With a proven expertise in paperless and workflows operations, we will help you digitizing your document related business processes to gain agility, visibility, scalability and profitability
Frequently Asked Questions about the electronic forms
How do electronic forms simplify HR department’s job?
Human Resources are one of the departments that use most of paper in a company. But this not needed to be said anymore: paper does not fit today businesses’ organization. Plus, as there is more and more remote workforce with telecommuting, digital has now become a necessity.
Because to fulfil the main objective of improving employee retention and workplace culture, Human Resources must first improve communication between employees, managers, and themselves. To do so, they need to find a way to effectively manage staff requests, such as information changes, leave applications, and more.
Why using electronic forms with a DMS is a winning combination?
To optimize the use of electronic forms, they should be integrated into the whole business process. With Open Bee and its multiple powerful features and a no-code form architecture, you can digitize your form processes from start to finish. Moreover, as the platform is intuitive, people do not need to do a developer training to effectively use this solution. In just a few steps forms are healed with the combination of various other features.
Why are digital forms essential in the car industry?
Your technicians, mechanicians, and salespersons are wasting a lot of time printing, filling, and storing forms in their daily tasks. The struggle of such cumbersome process can deeply affect the productivity of the service provided. Additionally, filing cabinets take a lot of space in the workshop that could be saved and used in a more effective way.
- Know more about the DMS for the car industry
Why are digital forms essential in the educational establishments?
Whether you are an elementary, secondary school, college, university, or a training centre, your institution manipulates many forms in the day-to-day work: to run admissions, evaluate teachers and students, communicate relevant information with parents/guardians, and so on.
More generally, paper forms greatly increase the risk of collecting or interpreting data wrongly, which would require redoing the same process thus affecting your administration department’s productivity regarding data collection. On the student side, losing consent for example could highly impact their activities as they could not be able to attend some of them requiring parental consent.
- Know more about the DMS for education institutions
How can electronic forms be used to improve customer satisfaction?
Electronic forms can enhance customer satisfaction by streamlining complaint handling, enabling real-time communication, and providing personalized self-service options, leading to faster and more efficient customer support.
What types of forms can be managed using the electronic forms?
The electronic forms allows for the handling of various crucial forms, including:
- Restaurant survey: This facilitates the evaluation of service quality and the overall customer experience in restaurants.
- Employee availability schedule: It aids in efficient organization of work planning based on employee availability, ensuring seamless operations.
- Hotel incident report: The platform simplifies the reporting and tracking of any incidents that occur within the hotel premises.
Find out another DMS features
Analytics: Interactive and user-friendly, the Analytics module enables you to configure graphs related to the DMS platform’s use and based on indexed documents.
Digital Work Place: Advanced intranet, extranet options that empower collaboration with your ecosystem (co-workers, customers, suppliers, business partners, etc).
Capture: Advanced documents recognition, separation and extraction technologies to process all your documents
Workflow: Graphical workflow engine streamlining review and approval process of documents as they proceed through their lifecycle
Open Bee DMS platform: Documents lifecycle. Find out the document management module’s new features by giving it a lifecycle.
Document Management Solution: e-Vault. Electronic safe vault built to protect and secure your digital information for decades to come.