Keep safe your documents in the long term
In compliance with the legal framework and standards in force
Archived in the certified AFNOR NF Software and labeled electronic safe by the FNTC secure storage space Open Bee, your information is guaranteed against any risk of loss, falsification, or destruction.
Preserve the value of your digital documents
- Host your data in an ultra-secure French Data Center certified ISO/CEI 27001 (sovereign cloud).
- Keep your documents in an electronic safe component for long-term storage.
- Implement a calculation and integrity check of your documents.
- Dynamically affix a timestamp and server stamp that comply with the eIDAS regulation. Our timestamping is based on a timestamp from a qualified third party as defined by the eIDAS regulation.
- Distribute your payslips in electronic format to all your employees.
- Comply with legal obligations by keeping your contractual, commercial, HR and financial documents in a probationary format.
- Monitoring and tracking
- Physical space gain
- Documents security
Ensure that your documents are well archived
- Keep “your company’s memory” with a solution that has obtained the Digital Safe Component certification, certified AFNOR NF Software (NF Z03).
- Take advantage of a solution developed in strict compliance with the FNTC repository, the national federating organization of probationary archiving.
- Opt for the destruction of your paper originals and produce reliable digitized copies, in compliance with the NF Z42-026 standard.
Follow our digitalization good practice guidelines for your long-term document’s archiving
Our commitments
A question about our electronic safe?
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Frequently Asked Questions
about the electronic safe
What is an electronic safe?
In the context of a Document Management System (DMS) software, an electronic safe refers to a secure digital repository or storage area within the software where sensitive or confidential documents can be stored and accessed with controlled permissions. It is a feature that provides an added layer of security for important files and ensures their protection from unauthorized access or tampering.
How does the electronic safe work?
An electronic safe is an option of your document management solution, whose conservation process is carried out in two steps: digital sealing and archiving.
When you deposit your documents, they are digitally sealed to guarantee their integrity. An electronic signature is then performed to authenticate the author of the deposit, a timestamp to certify the date of the deposit and, finally, a digital fingerprint is calculated to ensure that the document is not modified over time.
Document security: How to make sure you are working safely?
Security is a major issue for infrastructures regarding data protection and confidentiality. Too many companies still overlook the quality of their backup systems, often for financial reasons. But cyberattacks are a fact of life in the digital world. They can affect any type of organization, whatever its size, sector, or reputation.
How is data hosting done internationally?
If your company is not based in France, data hosting internationally can be done in different ways. You have the option to choose between hosting on your own servers (on-premise solution), or we offer servers located in the desired country through our various partners offering local hosting in cloud computing mode.