Keep your documents safe with long-term secure document storage.
In compliance with the legal framework and standards in force
Whether it’s legal, financial, or operational records, Open Bee’s certified secure document storage ensures your business-critical information is protected in full compliance with legal standards.
Our solution safeguards your documents against loss, falsification, and destruction, providing peace of mind for businesses looking to secure their sensitive data for the long term.
Centralized Secure Document Storage
Keep all your business-critical documents in one place. Our platform integrates with your existing tools, ensuring easy access and centralized, secure storage for long-term archiving.
Enhanced Security and Compliance
Open Bee’s secure document storage protects your files from unauthorized access, loss, or tampering. It also complies with the latest legal standards, giving you peace of mind regarding data integrity and security.
Efficient Document Retrieval and Management
Quickly search, retrieve, and manage your documents using keyword searches or full-text content search. Save time and improve productivity by eliminating the need for manual filing and paper-based archives.
Preserve the value of your digital documents
- Host your data in an ultra-secure French Data Center certified ISO/CEI 27001 (sovereign cloud).
- Keep your documents in an electronic safe component for long-term storage.
- Implement a calculation and integrity check of your documents.
- Dynamically affix a timestamp and server stamp that comply with the eIDAS regulation. Our timestamping is based on a timestamp from a qualified third party as defined by the eIDAS regulation.
- Distribute your payslips in electronic format to all your employees.
- Comply with legal obligations by keeping your contractual, commercial, HR and financial documents in a probationary format.
- Monitoring and tracking
- Physical space gain
- Documents security
Ensure that your documents are well archived
- Keep “your company’s memory” with a solution that has obtained the Digital Safe Component certification, certified AFNOR NF Software (NF Z03).
- Take advantage of a solution developed in strict compliance with the FNTC repository, the national federating organization of probationary archiving.
- Opt for the destruction of your paper originals and produce reliable digitized copies, in compliance with the NF Z42-026 standard.
Follow our digitalization good practice guidelines for your long-term document’s archiving
Our commitments
Solution certified AFNOR NF Software Digital safe component solution
Data hosting in France, in an ISO 27001-certified datacenter
Have questions about our secure document storage?
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Vilogia archives its documents with the Open Bee™ secure document storage
The solution has saved us a lot of time in sorting and archiving, and also freed up physical space, as we no longer need filing cabinets to store our documents. Another advantage is that we can now quickly search for documents directly from our workstation, using any keyword and even within the full content of the document. Previously, we had to manually search through numerous paper files, a task that was both tedious and time-consuming. Learn more.
Karine Leroy-Vincent, Head of Documentation Department
Vilogia
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Major challenges with archiving client files
One of the administration’s objectives is to be able to reprint documents such as vehicle registration certificates, driving licenses, or geometry control reports if requested by an expert or a customer. We use Open Bee Portal to archive all our human resources files, organizing them by employee with their personal file: pay slips, medical check-ups, sick leaves, and more, explains the manager. Learn more.
Virginie, Secretary
Carrosserie Pressoir
Download our brochures
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Frequently Asked Questions
about the electronic safe
What is an electronic safe?
In the context of a Document Management System (DMS) software, an electronic safe refers to a secure digital repository or storage area within the software where sensitive or confidential documents can be stored and accessed with controlled permissions. It is a feature that provides an added layer of security for important files and ensures their protection from unauthorized access or tampering.
How does the electronic safe work?
An electronic safe is an option of your document management solution, whose conservation process is carried out in two steps: digital sealing and archiving.
When you deposit your documents, they are digitally sealed to guarantee their integrity. An electronic signature is then performed to authenticate the author of the deposit, a timestamp to certify the date of the deposit and, finally, a digital fingerprint is calculated to ensure that the document is not modified over time.
Document security: How to make sure you are working safely?
Security is a major issue for infrastructures regarding data protection and confidentiality. Too many companies still overlook the quality of their backup systems, often for financial reasons. But cyberattacks are a fact of life in the digital world. They can affect any type of organization, whatever its size, sector, or reputation.
How is data hosting done internationally?
If your company is not based in France, data hosting internationally can be done in different ways. You have the option to choose between hosting on your own servers (on-premise solution), or we offer servers located in the desired country through our various partners offering local hosting in cloud computing mode.