Simplified Electronic Document Management
Streamlined Electronic Document Management
Discover all features of the Open Bee Electronic Document Management module, the latest version, and transform the way you work.
Choosing Between On-Premise and Cloud
Benefit from the flexibility of a platform that adapts to your needs. Whether you choose an On-Premise infrastructure for full control or a Cloud solution for greater flexibility and remote accessibility, DMS Open Bee™ offers both options to securely manage your documents.
Seamless Integration with Your Software
Maximize the efficiency of your document management with smooth integration into your existing tools. DMS Open Bee™ is interoperable with numerous software systems, allowing for optimal data synchronization and centralization of your documents for quick and simplified access.
Simplified Multi-Company Management
Easily manage the document workflows of multiple entities within a single platform. DMS Open Bee™ enables you to structure and organize documents for your various companies, ensuring centralized and efficient management of all your activities.
The V7 dashboard
Open Bee v7 Ergonomics: Even more intuitive document management
- Centralize your documents, regardless of their format—PDF, Word, Excel, Image, Video, etc.—or origin (paper, business application, email, etc.), and organize them logically and efficiently with a redesigned interface for enhanced productivity.
- Take advantage of interactive widgets to personalize your dashboard, quickly access your ongoing tasks, and track the real-time progress of your documents.
- Set reminder dates for important documents (trial periods, contracts, subscriptions) to ensure you never miss a deadline.
- Instantly retrieve any content with the “Google-like” advanced search engine.
- Manage document versioning to ensure that only the latest version is published.
- Synchronize your files between your computer, mobile devices, and the Open Bee DMS.
- Share any document with internal or external contacts in just a few clicks.
- Collaborate securely within the Digital Workplace.
- Ensure long-term document preservation in compliance with legal requirements and standards.
- Automatically receive notifications for content updates (price lists, features, client files, etc.) and maintain a complete history of each version.
Boost Your Efficiency with Our Document Management Platform
- Approval Workflows: Streamline your approval processes according to your internal structure.
- Expense Reports: Simplify the management of your professional expenses.
- Electronic Signatures: Increase efficiency with digitalized signatures.
- Electronic Forms: Automate information collection.
- Digital Safe: Secure your sensitive documents.
A question about our DMS software solution?
Learn more about our DMS software
- The latest features of the Open Bee DMS
Our datasheet with the latest features of the Open Bee DMS (V7)
- Catalogue: Make document management a breeze
With a proven expertise in paperless and workflows operations, we will help you digitizing your document related business processes to gain agility, visibility, scalability and profitability
- Simplify record keeping & improve operational efficiency
You can capture and manage electronic health care records to free up space in your office, improve information access but also help your whole practice run more efficiently
FAQ DMS software
How does the DMS reduce costs tied to paper-based processes?
A DMS substantially reduces the expenses associated with paper-based and manual processes. On average, companies can achieve savings of approximately $1,450 per month through enhanced efficiency. The reduction in filing errors, saved time in data entry and physical filing contribute to these cost reductions. Furthermore, if physical space is presently allocated for archiving, transitioning to a DMS can lead to additional savings in space-related costs.
How can the ROI of a Document Management System (DMS) be calculated?
The calculation of the Return On Investment (ROI) for a Document Management System involves a comparison of the costs associated with implementing the system and the potential profits it can generate. Factors such as financial savings and productivity gains should be meticulously considered in this assessment.
Why invest in a DMS solution?
Investing in a DMS is crucial for boosting your digital transformation. Here are the top 6 reasons to consider a DMS solution:
- Enhanced Financial Profitability: A customized DMS can ensure a rapid and significant return on investment (ROI).
- Increased productivity: Adapt to the evolving work culture by enabling your employees to work from anywhere, anytime, thus boosting their efficiency.
- Improved security and confidentiality: A secure, advanced, cloud-based DMS can enhance the security and confidentiality of your data through multi-layered protection.
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Why combine the DMS with an electronic signature solution?
Combining a DMS with an electronic signature solution streamlines document workflows, enhances security, ensures legal compliance, and facilitates a transition to a fully digital document management process. This integration accelerates signing times, improves collaboration, and enables document accessibility while maintaining regulatory standards.
Find out other DMS features
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