Simplified Electronic Document Management
Open Bee Digital Platform

Simplified Electronic Document Management


Simplified Electronic Document Management

Discover all features of the Open Bee Electronic Document Management module the latest version and transform the way you work.

More than 14 years of expertise serving your documents

  • Centralize your documents whatever their format (PDF, Word, Excel, image, video, etc.) and their origin (paper, business application, email, …) and classify them in a logical and structured way.
  • Manage your users according to several authorization levels: Administrator, Standard User, Read-Only User, and External User (guest).
  • Find any content instantly with the search engine.
  • Manage your documents’ number of versions and make sure you publish the latest updated version.
  • Synchronize your files between your computer workstation, your mobile devices, and the Open Bee DMS.
  • Share any document with your internal or external contacts in just a few clicks.
  • Collaborate securely within the Digital Workplace.
  • Keep your documents permanently, in compliance with the legal framework and standards in force.
digital workplace

1 agile employee is worth 3!

  • Access all your company’s information from a smartphone or tablet and no longer be caught off guard.
  • Enhance your multifunction printer’s functionalities and eliminate paper.
  • Set reminder dates for your important documents (trial period, contracts, and subscriptions) and never miss a deadline again.
  • Be automatically notified of content updates (price list, product features, customer file, etc.).

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How does the DMS reduce costs tied to paper-based processes?

A DMS substantially reduces the expenses associated with paper-based and manual processes. On average, companies can achieve savings of approximately $1,450 per month through enhanced efficiency. The reduction in filing errors, saved time in data entry and physical filing contribute to these cost reductions. Furthermore, if physical space is presently allocated for archiving, transitioning to a DMS can lead to additional savings in space-related costs.

The calculation of the Return On Investment (ROI) for a Document Management System involves a comparison of the costs associated with implementing the system and the potential profits it can generate. Factors such as financial savings and productivity gains should be meticulously considered in this assessment.