Recognition, indexation, and classification
Smooth and speed up your documents capture
Offering an unrivalled automation, Open Bee’s capture software applications enables you to smartly classify and index any document format, from paper to electronic.
Integrate both your paper and electronic documents
Organize their integration into your business processes
- Integrate any document type from any location: scan, multifunction device (MFD), mail server, business applications, Microsoft Office, …
- Benefit from a wide range of advanced recognition technologies: OCR, Barcode, QR Code, LAD/RAD, semantic analysis algorithms, Database Look Up, machine learning and deep learning, …
- Embed the Open Bee technology at the heart of your multifunction device and use new features directly from the touch screen (more info).
- Capture important information from your documents for smart filing and renaming in your Open Bee document management system.
Boost your business management processes
- Automate the way you communicate incoming documents to your employees.
- Aggregate your content into a single point.
- Transform your information into usable data.
- Dynamically initiate business processes from data captured within your documents.
- Eliminate paper in your exchanges and optimize your profitability.
Access multi-document capture remotely
The Open Bee capture solution integrates with a 100% cloud-based platform
- Benefit from super-fast implementation.
- Simplify the application maintenance of your Open Bee software solution.
- Enhance the security of your exchanges by end-to-end encryption of data transferred.
- Guarantee your business processes continuity, even remotely.
- Ease access to your data by centralizing your information.
Intelligent Capture’s key features
A question about our document capture software?
On premise or in Cloud, benefit from the most adapted solution for your company by being advised by our consultants.
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Discover the full potential of Scan Capture in action
Case study: how a car rental company significantly improved its front desk operations? Experience the impact of the Open Bee Document Management System (DMS) and its intelligent Scan Capture module in a practical setting. Learn how the automation of document capture, recognition, and filing can elevate customer service to new heights. Read more
Documentation
- Catalogue: Make document management a breeze
With a proven expertise in paperless and workflows operations, we will help you digitizing your document related business processes to gain agility, visibility, scalability and profitability
- Improve customers satisfaction and operational efficiency
Our digital solutions help hotels, restaurants streamline their critical business operations by eliminating process bottlenecks created by paper.
- Simplify record keeping & improve operational efficiency
You can capture and manage electronic health care records to free up space in your office, improve information access but also help your whole practice run more efficiently
FAQ
Can Open Bee Capture recognize different types of documents?
Yes, Open Bee Capture can automate the extraction and classification of all types of structured and semi-structured documents, enhancing recognition to optimize processing.
How does Open Bee Capture organize documents?
The tool incorporates a multi-document recognition engine using deep learning and semantic recognition, allowing it to learn and improve automatically, making the processing of complex documents more efficient.
The solution uses keywords and their positioning to detect and categorize incoming documents, enabling users to customize the automated recognition with their preferred keywords and organizational needs.
How does Open Bee Scan Capture work with incoming documents?
Open Bee Scan Capture is meticulously designed to handle incoming documents through a multi-step process that ensures efficiency and accuracy from capture to archive:
- Capture: The module starts by capturing incoming documents, regardless of their format. It can process paper documents scanned into the system or electronic documents received via email or other digital channels.
- Data extraction: Once captured, the module utilises advanced Optical Character Recognition (OCR) technology along with deep learning and machine learning algorithms to accurately extract key data points from the documents. This might include details like date, total amount, vendor name, and other relevant information depending on the document type.
- Data verification: After extraction, the captured data is subjected to a verification process, which may involve a video-encoding system. This step ensures that the extracted information matches the original document’s content and meets the necessary accuracy levels.
- Workflow initiation: With verified data, Open Bee Scan Capture can automatically trigger electronic approval workflows. These workflows are predefined sequences that route the document to the appropriate personnel within the organization for review and validation.
- Data Integration: The validated and approved data can then be dynamically integrated into the company’s existing business software systems. This might involve updating records in an ERP system, creating new transactions in a CRM, or any other necessary data synchronization.
- Classification and Archiving: Finally, Open Bee Scan Capture classifies the processed documents according to the organization’s filing structure and archives them in an electronic vault. This classification is typically based on the document type, content, and other metadata, ensuring that documents are stored logically for easy retrieval and compliance purposes.
What are the benefits of automating document management with Open Bee?
Automating document management results in time savings, improved document accessibility, secure long-term storage, reduced risk of errors, and enhanced customer satisfaction. Open Bee Scan Capture can integrate with other business software like ERP and CRM systems, further streamlining operations.
The module automatically triggers electronic workflows, speeding up the validation process of documents and thus contributing to more efficient document management.
Can Open Bee Scan Capture be connected to existing business software?
Yes, the Scan Capture solution is designed to integrate seamlessly with existing business software platforms, such as ERP and CRM systems, facilitating a unified approach to document management.