Open Bee DMS in the car industry
Optimize your car documentation management!
Automotive document management with Open Bee DMS
Regain space, stay competitive and keep providing the best customer experience: these are some of the main challenges that are faced by car dealerships, rental agencies, repair shops, technical control centers, and any businesses from the automotive sector. With the amount of paper documents, they process every day such as warranty claims, repair orders, title & lease applications, or maintenance records, automotive businesses need to digitize their document management processes.
Automotive document storage to Free up space
Get rid of filing cabinets and paper documents taking a lot of space and cut on extra paper-related costs.
Maintain regulatory compliance
Automatically generate audit trails and keep the traceability on financial or customer sensitive data, which are also securely stored in a single place.
Boost operational efficiency with car document management
Save precious time by avoiding manual cumbersome tasks, such as searching for information or analysing customer’s paper form.
Boost sales efficiency with streamlined automotive processes
Centralized automotive customer document handling
Automatically scan and file all your customers’ sales documents (contracts, supporting documents, etc.) in a single space in PDF format.
Access important information anytime, whether you are on site or on the go.
Enhance your customer presentations with a modern, intuitive, and yet easy-to-use application!
Streamlined information flow in the automotive sector
Distribute information in electronic forms to all employees concerned daily, and significantly reduce your printing volumes and costs.
Improve external communication by sharing documents with your customers and business partners in an instant, and consequently increase customer loyalty and supplier relationships.
Increase the productivity of your After Sales service support and workshop
Centralize all documents related to your after-sales files (new and second-hand vehicles) in a secure platform where you can choose specific permissions to employees.
Provide your technicians with mobile access to all technical documentation, which can be consulted directly on a tablet.
Avoid time-wastage related to filing and searching for documents, as well as the risk of mistakes and costs related to the flow of documents between various divisions and branches.
Centralize all your HR information in a single point
File all documents exchanged with your employees, whatever their origin (HR IT system, email, Word, paper, etc.), in an organized tree structure made up of folders and sub-folders.
Set up an HR document portal to share your information (electronic payslips, in-house regulations, etc.) with your employees.
Maintain regulatory compliance and automatically generate audit trails.
Get important or pressing documents signed in minutes, even if your employee is not on site.
Protect yourself from obsolescence and the loss of documents!
Our solutions for your automotive businesses
Find out how Open Bee™ solutions can help you to optimize the management of your documents!
Documentation
- Catalogue: Make document management a breeze
With a proven expertise in paperless and workflows operations, we will help you digitizing your document related business processes to gain agility, visibility, scalability and profitability
- DataSheet: Streamline your business processes
Build customised Workflows in minutes using the WYSIWYG drag and drop interface to interact with your business contacts and speed-up document communication, notification…
- Simplify record keeping & improve operational efficiency
You can capture and manage electronic health care records to free up space in your office, improve information access but also help your whole practice run more efficiently
Customer Testimonial from the Automotive Industry
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Carrosserie Pressoir is a family-owned business in the automotive sector in France. As part of the national AD network, they serve between 150 and 200 clients per month, offering bodywork, painting, repairs, windshield replacement, and, depending on insurance, at-home services. Discover the full testimonial.
Virginie – Secretary, Carrosserie Pressoir
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Poids Lourds Synergies is a group of dealerships and workshops for heavy vehicles and commercial trucks based in Nouvelle-Aquitaine and Centre-Val de Loire. The company offers a wide range of services, including the sale of new and used vehicles, maintenance and repair, spare parts sales, and technical inspections. Poids Lourds Synergies shares their experience with invoice digitization in a few key points.
FAQ Car industry document management
What role does a DMS play in the automotive industry?
A DMS streamlines document handling within the automotive industry by providing a central repository for storing, organizing, and managing documents such as design blueprints, compliance certificates, manufacturing process sheets, and quality control documentation.
How can a DMS improve efficiency in automotive manufacturing?
A DMS can enhance efficiency by automating workflows, reducing the need for manual document handling, facilitating quicker search and retrieval of documents, and ensuring that the most current documents are always accessible to team members.
Can a DMS help with collaboration between different departments in a car company?
Absolutely. A DMS enables secure sharing and collaboration on documents between multiple departments, such as engineering, production, quality control, and sales, leading to increased transparency and better communication.
What features are important in a DMS for the automotive industry?
Important features include robust version control, workflow automation, access permissions, audit trails, integration with other systems (like ERP), and strong security protocols to protect intellectual property and comply with industry regulations.
How can a DMS handle the large and complex documents often found in the automotive industry?
DMS solutions for the automotive industry are designed to handle large and complex documents, providing features such as high-capacity storage, advanced search capabilities, and the ability to view detailed document metadata for efficient management.
What are digital forms in the car industry?
Digital forms are electronic versions of traditional paper forms used by rental agencies, repair shops, car dealerships, and garages. They streamline the process of collecting customer information, following up on vehicles, and other car-related tasks.
How do paper forms affect productivity in the car industry?
Paper forms can be cumbersome. Technicians, mechanics, and salespersons spend unnecessary time managing them, which can hinder the service quality. Moreover, storing these forms requires space that could be utilized more effectively.
What are the benefits of using digital forms?
Employees can use mobile forms for vehicle inspections and maintenance, simplifying workshop activities. This not only makes their tasks easier but also boosts their efficiency and job satisfaction. Digital forms allow you to:
- Create forms quickly.
- Avoid manual data entry.
- Enhance forms with attachments like photos or videos.
- Access forms anytime, anywhere.
- Reduce tasks associated with paper forms.
- Minimize data misinformation or loss.
Also to be discovered
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