Document Management Solution for Town halls & local authorities
Facilitate the management of incoming mail and comply with applicable standards!
Streamline Document Management for Town Halls and Local Authorities
Town hall and local authority staff manage numerous documents in paper form (incoming mail, supplier invoices, etc.) on a daily basis. Furthermore, current French standards require the digitization of certain processes (e.g. financial processes via the PES v2 protocol).
Find out how Open Bee™ solutions enable you to save time in the management of incoming mail and comply with scan protocols.
Optimize the processing of incoming mail
for Town Halls and Local Authorities
Distribute incoming mail to recipient departments and/or relevant staff members in electronic form, using the touchscreen of your multi-function solution.
File them in an organized tree structure made up of folders and sub-folders, according to the tracking number, date of receipt, etc., in the Open Bee™ Portal DMS system.
Maintain traceability of processed mail by dynamically linking the response to the original letter.
Secured Data Exchanges for Municipalities and Local Government
Town halls and local authorities must ensure the highest level of security for their sensitive data (certified ISO 27001). Open Bee provides robust solutions to protect critical information from unauthorized access.
Efficient Information Sharing Across Municipal Departments
Facilitate efficient collaboration between town hall departments and remote sites with a user-friendly document sharing tool. Share important information securely and seamlessly across all municipal services.
Digital Archiving Solutions to Reduce Paper Document Storage in Town Halls
Minimize the need for paper-based storage with digital archiving solutions. Cut down on printing costs, reduce paper use, and streamline document management for town halls and local authorities.
Deliver High-Quality Public Services with Modern Document Solutions
Stay ahead of new scanning requirements with cutting-edge document recognition technologies, making it easier to digitize and manage supplier invoices.
With Open Bee™, you can seamlessly integrate accounting data directly into your business software, eliminating the need for paper document flows between your accounts department and public authorities.
Simplify Information Sharing Across Town Hall Departments and Local Government Sites
Implement an easy-to-use tool to share your documents between all sites and departments (general management, childcare, local police, etc.).
Enable all your personnel to find the right information fast.
Provide your elected representatives with remote access to information, from their homes or mobile devices.
Our Document Management Solutions for Local Authorities
Get instant access to your secure municipal documents from your PC or mobile device. Provide your staff with controlled access to key files and information in real time, wherever they are, using the mobile app. Enhance the responsiveness of your local government services and streamline collaboration across departments.
Optimize your town hall’s document management today!
Documentation
Organize, track and store documents for the long term.
With a proven expertise in paperless and workflows operations, we will help you digitizing your document related business processes to gain agility, visibility, scalability and profitability
You can capture and manage electronic health care records to free up space in your office, improve information access but also help your whole practice run more efficiently
FAQ Document Management for Town Halls
What are the common use cases for Open Bee in town halls and local authorities?
Open Bee supports various use cases for municipalities, such as records management, secure data sharing, GDPR compliance, and the digitization of HR files. Town halls also benefit greatly from the incoming mail management feature, which uses intelligent capture and classification to efficiently handle all incoming documents. These features improve operational efficiency and ensure compliance with local regulations.
What challenges does Open Bee address for town halls and local authorities?
Town halls and local authorities must navigate citizens’ growing digital expectations and adhere to transparency regulations, which can be challenging. They need solutions that ensure compliance while being easy to adopt and use daily. Open Bee addresses these challenges by enabling electronic assignment of incoming mail, tracking mail processing, and improving communication through user-friendly portals. This not only enhances responsiveness and reduces administrative costs but also supports the transition to a paperless environment.