Transport and DMS solutions
Optimise the management of your transport documents!
Contracts, consignment documents, delivery slips, vehicle technical data sheets, all of these documents in paper form take up space in your archive rooms and waste time during searches and updates.
Find out how Open Bee™ solutions can help you optimise the management of your transport documents!
Centralized Document Management for transport industry
In the automotive or transportation sector, the volume of files can become overwhelming. Only an easily accessible document solution with an intelligent filing system will allow you to find your up-to-date documents in just a few clicks.
Cost Reduction Through Digital Transformation
Maintenance records, customer tracking, sales contracts… Eliminate paper and its storage and cost constraints. Our digitization solution enables intelligent capture of your documentation while ensuring regulatory compliance.
Enhanced Document Tracking and Traceability
Speed up the vehicle inspection process: from the sales invoice to registration, all documents are transmitted in real-time with automated rules on a secure digital platform.
File and find all information fast in the transport industry!
Centralize all documents related to your customers, regardless of their original form (paper, office files, emails, etc.), in a single point with a robust document management system tailored for the transport industry.
File them in an organized tree structure consisting of folders and sub-folders, sorted by customer name, contract type, or signature date. This efficient document management solution streamlines the complexity of handling large volumes of data in the transport industry.
Access all customer files easily, whether you are in the office or on the go, thanks to mobile applications designed specifically for the document management needs of the transport industry.
Benefit from touchscreen signatures in the transport industry!
Enable your delivery staff to have customers sign delivery slips on a touchscreen tablet, through a simple and intuitive document management application designed for the transport industry.
Instantly send signed delivery slips to colleagues back in the office for immediate processing, such as invoicing, enhancing overall efficiency within the transport industry.
Easily resolve payment disputes by providing end customers with secure access to the signed delivery slip via a secure link, streamlining document management processes in the transport industry.
Optimise your customer relationship
Respond rapidly to customer requests: identify their contracts on your computer with a contract number or company name in a matter of seconds.
Share all of your business documents (delivery slips, invoices, weight slips, etc.) with your customers through a secure extranet portal.
Receive alerts automatically for important deadlines, such as contract renewals!
Our Document Management Software for the transport industry
Find out how Open Bee™ solutions can help you simplify the management of your documents!
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Automated Archiving of Client Vehicle Records with DMS
Carrosserie Pressoir, a family-owned auto repair shop, leverages digital solutions for efficient document management. As part of the AD network, they handle 150 to 200 clients monthly. With Open Bee Portal, they’ve streamlined client record management, allowing quick access to vehicle documents such as registration and inspection reports. This ensures faster service and reliable document retrieval… Discover the full testimonial.
Virginie – Secretary at Carrosserie Pressoir
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Better Management of Purchases and Suppliers
Poids Lourds Synergies, a heavy truck and utility vehicle dealership group based in Nouvelle-Aquitaine and Centre-Val de Loire, has enhanced its supplier and invoice management through digitalization. Their services include the sale of new and used vehicles, maintenance, repair, spare parts, and inspections. By digitizing invoices with Open Bee, Poids Lourds Synergies has improved the efficiency of its financial and supplier processes. They share their insights on the benefits of paperless invoice management. Discover the full testimonial.
Documentation
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FAQ Document Management software for transport industry
What is a DMS in the context of the transport industry ?
A DMS in the transport industry not only manages documents, but it also streamlines operational tasks. Open Bee’s DMS includes workflow management modules to facilitate task distribution across services, electronic signature capabilities for instant document signing, and electronic form modules for efficient data capture.
With the release of its V7 in 2024, Open Bee has introduced a new dashboard with widgets providing strategic data analysis for better corporate decision-making.
What types of documents can be managed by Open Bee solutions in the transportation industry?
Among all documents that can the transportation sector has to handle every day, HR and accounting departments frequently process:
- Employment contracts,
- Leave requests,
- Payslips and attachments,
- Driving reports, time sheets
- Profit sharing, target bonus,
- Invoices, delivery notes, waybills
- Transportation contracts,
- And more…
How can the transport sector improve business efficiency?
The transportation industry faces intense pressure to streamline operations and reduce costs. Implementing digital solutions can help companies overcome inefficiencies and wasted time from paper-based processes.
Digitized HR and accounting documents like contracts, invoices and delivery notes can be accessed instantly, eliminating printing and mailing costs. Automated workflows for leave requests and invoice approvals boost productivity. Data capture removes manual entry needs. Cloud storage aids compliance and traceability.
In summary, digital transformation reduces operating costs, risks and administrative burdens. Employees can focus on high-value tasks instead of paperwork. This drives improved efficiency, profitability, and competitiveness across the transportation sector.
How can transportation companies improve compliance and document security by going paperless?
Transportation departments handle extensive confidential documentation daily, from HR records to financial data. Transitioning to paperless processes enhances compliance and document security in key ways.
Digitization allows setting automated retention policies to meet legal obligations, avoiding penalties for non-compliance. Cloud-based systems provide secure access controls to sensitive files. Robust audit trails improve tracking of document actions like access and modifications.
In addition, automated data capture removes risks associated with manual re-entry, like incorrect information. Digital backup further minimizes risks of losing critical records.
Also to be discovered
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