DMS software: Lawyers, Notaries, and Court Clerks

Streamline Client File Management with DMS for Law Firms

As an addition to your firm’s management system and to handle numerous document exchanges (minutes, appraisals, supporting documents, tax declarations, certificates of incorporation, etc.). It is important to provide your employees with a solution to optimize the management of client files and cases.

Find out how Open Bee™ DMS solutions can be used to scan and archive your documents at a single point and share all of your information, both internally and externally.

Your authentic deeds are digitized

The solution enables the digitization of all your authentic deeds to simplify processing, particularly through electronic signatures.

Your notarial minutes benefit from enhanced traceability

Electronic minutes require reinforced traceability. The solution dynamically applies a timestamp and server seal compliant with the eIDAS regulation.

Notarial documents are archived with ease

Proof-oriented archiving ensures compliance with legal obligations by preserving your contractual documents.

Enhance Collaboration Within Your Notary or Legal Firm

Your firm benefits from virtual collaborative spaces that centralize all your document management. Easily publish and securely share information with selected internal or external collaborators, while maintaining confidentiality — essential for notaries and legal professionals.

Document Security for Notaries and Legal Practices

• Access control based on user profiles
• Full traceability of consultations and modifications
• End-to-end data encryption

Automated Backups and Cloud-Based Recovery for Legal Documents

• Secure storage and sharing of client files
• Remote and secure access for travelling professionals
• Dedicated client portals for secure document exchange
• Streamlined internal collaboration within your legal office
• Digitization of paper files piling up in your notary or legal firm’s offices

With a Document Management Software for lawyers

Optimize your employees’ performance

You will no longer need to bother your assistant to bring you a paper copy of a file, immediately access it on your PC or mobile device.

Give your employees access to client files or cases anywhere, at any time thanks to the mobile application, and optimise their responsiveness.

Rapidly build legal knowledge databases and notify your employees in real time as soon as they are updated.

Archive with Full Legal Compliance

In accordance with the NF Z42-013 France standard and the Notarial Digital Charter, the electronic safe is a secure solution to store your legally binding documents (such as deeds of sale, inheritance documents, powers of attorney, etc.).

Boost Productivity and Ensure Optimal Organization

Centralize all your documents in electronic format and avoid time-consuming searches and trips to the archives. Our intelligent search engine guides you efficiently.

Automatically categorize and identify documents using an indexing system tailored for notary document management (EDM for notaries).

Access your documents and information at any time from your workstation and simplify communication by sharing with just one click. Implement validation workflows for your documents to track case management, assigning specific roles to each collaborator. This way, you can monitor the progress of your files in real time.

Legal Archiving with Open Bee

• Pre-programmed legal retention periods for your documents
• Timestamping and electronic signatures ensuring data integrity
• Legally compliant archiving (digital safe)
• Automated alerts for managing the destruction of expired documents (storage management)

Differentiate Your Law Firm with Secure Electronic Document Exchange

Set up an electronic exchange portal with your clients in a simple way.

Publish all documents related to corporate law, tax, property, employment, the court system or asset management, while ensuring security and confidentiality.

Bring dynamism to your firm’s brand image and develop a new business model.