DMS software for Estate agents
Optimize your agency’s document management!
As a property professional, you need to keep numerous paper documents (correspondence, contracts, inventories, supporting documents, etc.). This requirement is a source of very real issues related to archiving, information sharing and security.
Find out how Open Bee™ Document Management Solution can bring effective responses to all of your issues.
Instant Access to Your Real Estate Documents
With a DMS Open Bee for estate agents
Centralize all of your customer and administrative documents at a single point, whatever their original formats (paper, office automation, email, etc.).
File them in an organized tree structure made up of folders and sub-folders, according to the name of the customer, the type of contract (lease, sale, etc.) or the date of signature.
Access all files with ease, whether you are in the office or on the move, with mobile applications.
Enhance Document Sharing for Estate Agents
Distribute incoming mail to recipient departments and/or relevant staff members in electronic form, using the touchscreen of your multi-function solution.
Send a document in PDF format to all of your employees with a single click!
Share all information with your customers and partners (solicitors, assessors, surveyors, etc.) in a confidential, secure and simple way.
- Access to documents while on the move
- Physical storage space saving
- Simplified filing of property sale and rental files
- Reduced document management-related costs
- Optimized relationships
Boost Your Real Estate Efficiency with the Open Bee™ Mobile App
Access the latest versions of your real estate documents anytime, anywhere, directly from your smartphone or tablet. With the Open Bee™ mobile application, you can quickly retrieve contracts, customer information, or property details on-site, ensuring you always have the most up-to-date data at your fingertips.
Real-Time Property Management with Mobile Access
Seamlessly integrate photos into property files while on location, capturing important visual details in real-time. This not only speeds up your workflow but also enhances the accuracy of your documentation, allowing you to better manage properties on the go.
Present Key Documents to Clients On-Site
Use the mobile app to present essential documents to clients instantly. Show property plans, energy performance certificates, and other vital information during viewings, providing a professional and informed experience that boosts client confidence and satisfaction.
Our DMS software for Estate agents
Find out how Open Bee™ Document Management Solution can bring effective responses to all of your issues.
Documentation
With a proven expertise in paperless and workflows operations, we will help you digitizing your document related business processes to gain agility, visibility, scalability and profitability
Listen to our podcast to discover how Open Bee modules operate in the hospitality industry
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FAQ DMS software for Estate agents
What is dematerialization in rental management?
The aim of dematerialization in rental management is to simplify administrative tasks and gather all types of documents required for real estate transactions. Electronic signatures make it possible to sign documents and have them signed without having to go anywhere. This is a considerable advantage not only for customers but also for agents, who benefit from real-time traceability of project progress. The DMS software for Estate agents helps to centralize all documents imported by real estate professionals or by connecting to business solutions.
Why use a DMS solution for rental management?
The time saved by dematerializing documents is considerable since the software enables real estate agents to access them instantly from a distance and exchange customer file information securely.
What types of tasks can real estate software automate?
Real estate management software can automate a variety of tasks, including:
- Managing the different stages involved in the lifecycle of a rental contract.
- Facilitating electronic signatures for the sales process.
- Editing lease contracts.
- Sending payment reminders for rent receipts.
- Streamlining workflows for real estate leads.