Increase document management efficiency
Reports, admission requests, medical forms, these are all examples of paper documents that your personnel must manage daily. Furthermore, you are faced with legal requirements related to the keeping of medical files. In the meantime, you must continually innovate and find better approaches to reduce costs and streamline operations.
With Open Bee digital solutions, you can capture and manage Electronic Healthcare Records (EHR) to free up space in your office, improve information access but also help your whole practice run more efficiently.
Processing patient documents
When you are taking care of a patient, the last thing you want to do is losing time with documentation. Automating the capture, filing, and sharing of patient files enable all staff to focus on what is important.
Data security and compliance
Sensitive data are stored and securely archived in an electronic safe. With also the lifecycle and backup options, you prevent your staff from data loss or steal. You can also enhance compliance with local authorities regarding medical records.
Collaboration between professionals
Whether it is for internal or external collaboration, electronic workflows are a major solution to streamline document processes and not losing time with bottlenecks anymore.
Key Features of Document Management Software for Healthcare
Document capture et indexing
Efficiently capturing and indexing documents is crucial for healthcare providers. Document management software employs Optical Character Recognition (OCR) technology to convert paper documents into searchable digital files. This feature simplifies the retrieval of specific documents, reducing the time spent searching for critical information.
Electronic Health Records (EHR) Management
Electronic Health Records (EHR) are the digital counterparts of paper medical records, and they are essential for healthcare professionals. Document management software allows for the seamless creation, storage, and retrieval of EHRs, reducing the risk of misplacing or losing critical patient data. It also enables quick access to patient histories, leading to more accurate diagnoses and treatment plans.
In a healthcare environment, various tasks follow specific workflows. Document management software can automate these processes, such as the approval of treatment plans or the ordering of tests. This not only accelerates decision-making but also minimizes the chances of errors, ultimately improving patient care.
Provide real-time access to personal medical files
Give medical staff immediate access (24/7) to personal medical files.
Search for and identify documents according to their type (medical examination, questionnaire, release document, etc.) or by keywords contained within (patient name, social security number, etc.).
Consult documents on your desktop computer, as well as touchscreen tablet/mobile devices while moving between departments or taking care of patients.
Share instantly and securely large files or communication with clinics, labs or any external contacts when communicating about patient test results, medical information, or supplies’ requests, etc.
Manage customized projects
Use a comprehensive range of Webservices in REST format to connect your business software with the Open Bee™ Document Management Systems.
Benefit from the expertise of our consultants to interface our scan solutions with your business software.
Entrust us with your specific development projects to enjoy customized integration.
Open Bee software is certified and compliant with international standards
NF Software Digital safe component solution
Our solutions for healthcare industry
By implementing our advanced solutions, healthcare organizations can significantly enhance their operational efficiency, improve patient care, and ensure the security and compliance of patient data.
Find out how Open Bee™ solutions can help you simplify the management of your documents!
Build customised Workflows in minutes using the WYSIWYG drag and drop interface to interact with your business contacts and speed-up document communication, notification…
You can capture and manage electronic health carerecords to free up space in your office, improve information access but also help your whole practice run more efficiently
With a proven expertise in paperless and workflows operations, we will help you digitizing your document related business processes to gain agility, visibility, scalability and profitability
Why should healthcare facilities eliminate paper?
Eliminating paper increases staff productivity, ensures efficient and secure processing of health records, and enhances the patient experience.
How do electronic forms enhance collaboration in healthcare facilities?
They ensure that staff across different locations can distribute the correct forms to patients and collaborate effectively, even if they aren’t on the same site.
What are some common forms used in healthcare establishments?
Some forms include Covid-19 vaccine registration, medical history, patient feedback, new patient registration, psychiatric assessment, hospital discharge, emergency contact, and medical records release.
What challenges are unique to hospitals and private clinics in the context of sensitive data digitization?
The primary challenge is finding a secure method to digitize patients’ files, reduce manual tasks, and ensure enhanced patient care, especially with the increasing demand due to an aging population.
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