How a DMS secures your documents?
If you want to avoid entrusting your sensitive business documents to a general‐purpose storage service like Google Drive, it’s time to explore a solution built for security and compliance. A secure DMS (Document Management System) lets you tightly control access to critical information, track user activity, and ensure legally valid storage of your accounting records.
Watch this short video to see exactly how document security works in practice—covering access rights management, regulatory compliance, and protection against both internal and external threats (with English subtitles available).
Contents:
1. Why use a secure DMS in your business?
2. Which concrete features does a secure DMS offer?
3. How Open Bee’s secure DMS operates?
1. Why use a secure DMS in your business?
With cyberattack risks on the rise, a secure DMS becomes a cornerstone for protecting sensitive company documents. Unlike standard storage tools, it provides a structured framework for secure administrative management, leveraging advanced features such as:
- Access traceability
- Strong authentication
- Legally compliant archiving
- User-specific permission controls
This approach not only addresses legal security requirements (GDPR, ISO 27001) but also safeguards the entire document lifecycle—from sharing to archiving—even in remote-work scenarios where IT security demands are higher.
When paired with a secure intranet or integrated into your information system, a DMS delivers enterprise-grade cybersecurity to SMEs, enabling teams to work confidently while staying compliant.
Also to be discovered:
Reforming E-Invoicing in France: Why SecNumCloud Is Key for French SMBs
2. Which concrete features does a secure DMS offer?
At its simplest, a secure software lets you share files without relying on email—reducing mistakes and leaks. You can control who accesses each file, how long links remain valid, and what actions users can perform. Beyond basic sharing:
- Compliance with standards such as the European ViDA e-invoicing protocol
- Department-specific modules (e.g., HR payslip vaults, digital form protection)
- Centralized, secure storage combined with role-based sharing
- Integration with business applications and a unified dashboard for document oversight
By centralizing documents in one secure platform, you boost collaboration while strictly limiting access by project, team, or confidentiality level.
3. How Open Bee’s secure DMS operates?
Open Bee’s secure DMS is built on a flexible, scalable infrastructure that adapts to organizations of any size—SME, mid-market or enterprise. Storage capacity is tailored to your needs, ensuring your sensitive documents are organized, centralized, and protected.
We offer three tiers of service—from basic administrative management to full digital transformation with app integrations. All plans include advanced security features as standard, with no hidden fees.
Ahead of the 2026 mandatory e-invoicing reform in France, companies must adopt a PDP-certified platform to exchange invoices under the new government framework. Open Bee has embedded a PDP module directly into its secure DMS, available in every plan —so you stay compliant and in control of your document flows.
Need help securing your documents?
Contact us for expert support on your document security strategy.
