Streamline document management
Go paperless with Open Bee DMS
An increasing level of versatility is required for your position. You need to perform a wide and varied range of tasks on a daily basis, which involves the processing of many documents. Often in paper form, these documents can make your work more complex and time-consuming than it needs to be.
Find out how the DMS Open Bee™ can make the daily management of your documents faster and easier!
Revolutionize your workflow
Experience seamless document handling. Our digitization platform empowers you to effortlessly manage, organize, and access your documents electronically. Say goodbye to time-consuming paper processes and embrace a streamlined workflow. Unlock the potential of efficient document management for your secretarial work.
Effortless document digitization
Fill all of your documents in electronic form with a few clicks and waste no more energy managing paper document archives.
Convert a 40-page paper document into MS Word format in less than 10 seconds, with the same page formatting and layout as the original, and without having to manually input text.
No more photocopying – simply send a link to the relevant people via email with Open Bee™ solutions.
- Increased productivity with fast searches
- Access to all company information via your PC
- Simplified archiving and filing of documents
Speed up the processing of your mail!
with Open Bee™ solutions
Distribute incoming mail to recipient departments and/or relevant staff members in electronic form, using the touchscreen of your multi-function solution.
Rapidly respond to your mail with pre-configured approval processes and templates.
Publish all of your paperless correspondence to third-parties (customers, suppliers, partners, etc.) via a secure extranet.
Efficient document retrieval and monitoring: OCR-Powered Document Management
Search and locate your filed documents in a matter of seconds with a keyword search of all document content, via Optical Character Recognition (OCR) technology.
Benefit from precise monitoring of all information exchanged with your colleagues.
Gain access to all information via your computer and avoid going back and forth between departments.
Open Bee™ solutions for your department
Find out how Open Bee™ solutions can make the daily management of your documents faster and easier!
Documentation
- DataSheet : Maintain regulatory compliance & improve operational efficiency
To increase operational efficiency and maintain regulatory compliance, automotive businesses must continually innovate and find better approaches …
- Datasheet: Streamline your accounts payable processes
Open Bee’s Accounts Payable solution automates every phase of supplier invoices processing, from the approval of the document to the creation of an accounting book entry in the ERP/business
- Catalogue: Make document management a breeze
With a proven expertise in paperless and workflows operations, we will help you digitizing your document related business processes to gain agility, visibility, scalability and profitability
FAQ
DMS for a Secretarial work
How does Open Bee DMS integrate with common office tools to streamline secretarial tasks?
Open Bee™ seamlessly integrates with popular office tools such as Microsoft Office, allowing secretaries to manage and process documents within familiar software environments. This integration facilitates a smooth transition to a digital document management system, enhancing overall workflow efficiency.
Can Open Bee facilitate personalized and efficient mail management for secretaries?
Yes, Open Bee™ optimizes mail processing through its Smart Capture module, leveraging powerful AI technology to automatically recognize and categorize information from various sources. With predefined validation workflows and customizable response templates, the platform enables efficient handling and tracking of mail, ensuring timely and effective communication within the organization. This streamlines the handling of incoming and outgoing correspondence, saving time and effort.
How does Open Bee™ enhance collaboration between secretaries and other team members?
Open Bee fosters streamlined collaboration by facilitating seamless document sharing, real-time updates, and synchronized workflows among secretaries and other team members. This enhances overall productivity and efficiency, allowing for more effective communication and task management within the organization.
How does Open Bee Solutions ensure the security of confidential documents and data for secretarial tasks?
Open Bee ensures the security of confidential documents and data for secretarial tasks through a comprehensive set of measures. These include:
- Encryption in Transit using HTTPS, guaranteeing secure communication channels during data transfer.
- Files and folders encryption at Rest with AES-256, ensuring that data remains encrypted and secure even when stored.
- Implementation of 2FA Authentication for an added layer of user authentication and data protection.
- Data Segregation, employing logical isolation to segregate each customer’s data from that of others, thereby maintaining data integrity and confidentiality.
- Granular permissions, allowing for specific access controls such as view- and print-only or full editing capabilities, alongside Dynamic watermarking for added document security.
- External Sharing with added layers of protection including Password protection and an Expiration Policy for enhanced control over shared data.
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