Go paperless with new automated process
A large amount of documents is handled and distributed daily by marketing and communication teams, including catalogs, brochures, product data sheets, presentations and press releases, which is particularly time-consuming and restrictive.
Optimize the distribution of information produced by your department with Open Bee’s software solutions.
The DMS platform, offer features like digital forms, secure document storage, collaborative workspaces and approval workflows. Go paperless with new automated processes and revolutionize how your marketing and communication teams handle and distribute documents efficiently and seamlessly.
Single point for the sharing of information
Save time and follow the progress of your validation circuit. By integrating with your tools, all your documents are centralized in a single digital platform.
Enhanced
security
A document management system provides a secure digital repository for your important files, protecting them from unauthorized access and potential loss.
Savings through
reduced printing
Whether you’re working on a project with colleagues from different departments or with clients, the system allows you to share and update online documents in real-time.
Collaborate effectively to create content
Create virtual areas in the DMS marketing and communication devoted to individual projects and group together all relevant information, in any format needed : Word, PowerPoint, images, emails, paper documents, etc.
Facilitate access to information linked to projects, whatever the geographical location of staff and external service providers involved.
Make it possible for several people to work on the same document at once.
Share information in a simple way
With the DMS marketing and communication
Simple configuration and user-friendly Interface:
- Implement a document management portal and offer a single access point for company information to the various departments (catalogs, brochures, PowerPoint presentations, price lists, etc.).
- Notify the company’s personnel in real time when key information is added or modified!
- Access all of your documents, anywhere and at any time, with the mobile application.
Work more efficiently with your external partners
- Send large files rapidly and simply via secure links.
Control the distribution of information to third parties, with pre-configured approval procedures. - Create online exchange areas in order to store and share specific documents with your suppliers and customers.
A single point for the sharing of information
Discover how Open Bee™ solutions can facilitate the management of documents produced by your department!
Documentation
This E-book will give you everything your need to know to perfectly understand what the electronic signature is all about
Build customised Workflows in minutes using the WYSIWYG drag and drop interface to interact with your business contacts and speed-up document communication, notification…
With a proven expertise in paperless and workflows operations, we will help you digitizing your document related business processes to gain agility, visibility, scalability and profitability
How can Open Bee DMS facilitate document management for marketing and communication teams?
Open Bee™ makes it easy to implement a document portal for enterprise communication, allowing marketing and communication teams to manage and distribute a variety of documents, such as catalogues, brochures, product sheets, presentations, and press releases, in an efficient and less time-consuming manner.
What benefits does the dedicated virtual space provide for content creation teams?
Creating dedicated virtual spaces for each project or team enables the consolidation of all pertinent information in one location, regardless of format. This facilitates collaborative work on a single document with an update history to ensure everyone is using the latest version, improving internal and external collaboration and reducing print costs.
Can Open Bee™ help secure exchanges with external partners and agencies?
Yes, Open Bee™ enables you to quickly and easily send large files via secure links. You can control the distribution of information to third parties through pre-set validation workflows and create online exchange spaces to store and share documents with suppliers and clients.
What makes Open Bee DMS a reliable collaborative platform for marketing and communication documents?
Open Bee™ solutions are designed to ease the management of documents produced by marketing services, improving document workflow and collaborative efforts. They provide a unified space for teams to share and work on projects, enhancing document visibility and ensuring that relevant information is always at hand.