Transport and DMS solutions
Optimise the management of your transport documents!
Contracts, consignment documents, delivery slips, vehicle technical data sheets, all of these documents in paper form take up space in your archive rooms and waste time during searches and updates.
Find out how Open Bee™ solutions can help you optimise the management of your transport documents!
File and find all information fast!
Centralize all documents related to your customers, whatever their original form (paper, office automation, email, etc.), at a single point.
File them in an organized tree structure made up of folders and sub-folders, according to the name of the customer, the type of contract or the date of signature.
Access all customer files with ease, whether you are in the office or on the move, with mobile applications.
- Physical storage space saving
- Simplified filing of customer contracts
- Enhanced traceability
- Reduced document management related costs
- Optimised customer relationship
Benefit from touchscreen signatures!
Enable your delivery staff to have customers sign delivery slips on a touchscreen tablet, via a simple and intuitive application.
Instantly send signed delivery slips to colleagues back in the office, for immediate processing (invoicing).
Easily resolve payment disputes by providing the end customer with access to the signed delivery slip, via a secure link.
Optimise your customer relationship
Respond rapidly to customer requests: identify their contracts on your computer with a contract number or company name in a matter of seconds.
Share all of your business documents (delivery slips, invoices, weight slips, etc.) with your customers through a secure extranet portal.
Receive alerts automatically for important deadlines, such as contract renewals!
Our Document Management Software for the transport industry
Find out how Open Bee™ solutions can help you simplify the management of your documents!
Documentation
- How to improve customers satisfaction and operational efficiency in hospitality industry?
Listen to our podcast to discover how Open Bee modules operate in the hospitality industry
- DataSheet : Maintain regulatory compliance & improve operational efficiency
To increase operational efficiency and maintain regulatory compliance, automotive businesses must continually innovate and find better approaches …
- Datasheet: Streamline your accounts payable processes
Open Bee’s Accounts Payable solution automates every phase of supplier invoices processing, from the approval of the document to the creation of an accounting book entry in the ERP/business
FAQ
What types of documents can be managed by Open Bee solutions in the transportation industry?
Among all documents that can the transportation sector has to handle every day, HR and accounting departments frequently process:
- Employment contracts,
- Leave requests,
- Payslips and attachments,
- Driving reports, time sheets
- Profit sharing, target bonus,
- Invoices, delivery notes, waybills
- Transportation contracts,
- And more…
How can the transport sector improve business efficiency?
The transportation industry faces intense pressure to streamline operations and reduce costs. Implementing digital solutions can help companies overcome inefficiencies and wasted time from paper-based processes.
Digitized HR and accounting documents like contracts, invoices and delivery notes can be accessed instantly, eliminating printing and mailing costs. Automated workflows for leave requests and invoice approvals boost productivity. Data capture removes manual entry needs. Cloud storage aids compliance and traceability.
In summary, digital transformation reduces operating costs, risks and administrative burdens. Employees can focus on high-value tasks instead of paperwork. This drives improved efficiency, profitability, and competitiveness across the transportation sector.
How can transportation companies improve compliance and document security by going paperless?
Transportation departments handle extensive confidential documentation daily, from HR records to financial data. Transitioning to paperless processes enhances compliance and document security in key ways.
Digitization allows setting automated retention policies to meet legal obligations, avoiding penalties for non-compliance. Cloud-based systems provide secure access controls to sensitive files. Robust audit trails improve tracking of document actions like access and modifications.
In addition, automated data capture removes risks associated with manual re-entry, like incorrect information. Digital backup further minimizes risks of losing critical records.
Also to be discovered
Receive our Bee letter
Sign up and receive our latest news about our solutions and information management technologies.